Fire Safety Equipment Service and Inspection
Extinguishers, alarms, hose reels and suppression systems all need inspecting on a schedule, with a record for each item. This is how fire safety service companies keep track of every item and every date.
In fire safety service, every item gets inspected and every item needs a record. A building might have forty extinguishers, a fire alarm panel, hose reels and a kitchen suppression system, each on its own inspection schedule. The customer, the insurer and sometimes an authority will all want proof that each one was checked.
What gets serviced
- Portable extinguishers: inspected regularly and serviced annually, with pressure tests and refills on longer cycles.
- Fire alarm systems, including panels, detectors, call points and sounders, tested on a schedule.
- Hose reels and hydrants.
- Emergency lighting.
- Suppression systems, such as kitchen hood systems and server-room gas systems.
- Fire doors, in some contracts.
The record per item
An inspection is worth only what its record can prove. For each item, keep:
- what it is and where (extinguisher type and size, floor and location);
- its serial number and manufacture date;
- each inspection, with the date, the result and what was done;
- when the next service or test is due;
- its replacement when it reaches end of life.
A photo of the item and its tag or label is the simplest proof that the inspector was there.
Running the visit
Most site visits cover many items. The technician has to go through each one quickly, mark it passed or failed, note any work done and flag what needs replacing, while keeping track of which items are still to check. A checklist per visit, or one job per item on large sites, keeps this orderly.
After the visit
- Failed items turn into a quote or a replacement job the same day.
- The customer gets a report listing every item and its result.
- The next visit is already on the schedule.
What to measure
- Items inspected on schedule, as a percentage of those due.
- Items failed, and how quickly they get replaced.
- Sites with overdue inspections.
In Movtro
In Movtro each extinguisher, panel or system can be an asset at the customer's site, with its serial number, dates and full history. Inspections run as recurring jobs on a fixed calendar (yearly, quarterly or monthly), created ahead of time and flagged when overdue. A recurring job that covers several items creates either one job per item, each with its own checklist and record, or one job for the whole visit with the checklist repeated for each item. Technicians tick checklists, photograph each item and tag, note results and capture the customer's signature on their phone. You can attach certificates as documents.
Checklist questions can be pass/fail (yes/no/N-A) or readings with an allowed range, with a photo per step where needed. Movtro does not issue compliance certificates for you.